Email to OneNote

This is one of those things that I always assume people know… but then they don’t! You can send (almost) anything to the email address [email protected] and it will create a new page with whatever was in the email, along with any attachments. This makes it easy to have meeting notes, travel plans, orders, receipts, etc shipped into OneNote from your email.

First, register your email address at … you click on the purple SET UP EMAIL TO ONENOTE in the lower left corner. It will ask you to sign in with your OneNote/Office365 account (it may be your work or your school or your personal Microsoft account)/Office365 account.

After logging in you’ll confirm which address (or addresses!) you’ve set up and then choose a Notebook and a Section in which you want to store the incoming content. I just use a Quick Notes section but it can be anywhere!

It will list all of the OneNote Notebooks you have access to via the account you signed in with and then you can expand the list to include all the Sections and Section Groups within that Notebook.

Click on SAVE and you’re done!

Now, when you want to send a page to OneNote, open up an email for the address(es) you registered and make the recipient [email protected] — anything you type in the Subject becomes the Page Name and anything in the message goes on the Page itself in a text box.

When I attach a document, it adds it as an attachment on the OneNote page, as shown.

And from there, it’s nice to right-click and choost INSERT PRINTOUT and get a printout of the attachment.

By inserting the attachment as a printout, you don’t have to always be flipping back & forth between applications to see what is in there. Things like meeting notes, agenda, travel tickets, etc are better to see.

Now, this OneNote section that I send everything to is a clearinghouse and I do have to go in and sort the content into the appropriate notebook. For example, someone will send me a recipe that I will forward to [email protected] and then I’ll have to go in later and move that page into my Recipe OneNote. But thermodynamics insist I do this anyway 🙂

Cal Armstrong
Cal Armstrong
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